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OVERALL PROJECT PLAN
The Human Resources Management Information System
(HRMIS) is about to embark on Phase 3, Contract Negotiation, Integration
and Testing.
The two phases that have been completed so
far are the Definition Phase and the Analysis and Selection Phase.
The remaining phases are:-
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Contract Negotiation, Integration and Testing Phase |
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Implementation Phase |
This report summarises what has been accomplished in the two completed
Phases and gives a brief description of what is involved in the
next Phase, the Contract Negotiation, Integration and Testing Phase.
Definition Phase
The first phase of the project started in December 1997 and was
completed in April 1998. During this Phase the goals and objectives
of the Project were defined. Users from Departments in the Civil
Service Bureau (CSB), in conjunction with users from all involved
Ministries were organised into business groups. These groups then
defined the Business Model for each functional area of the Project.
This phase was reported on in detail in the Definition Phase Report.
Analysis and Selection Phase
The second phase of the project started in May 1998 and was completed
April 1999. The objective of this phase was to determine the solution
with the optimum functionality/cost ratio.
The tasks undertaken to achieve this were as follows:
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In June 1998 a Request for Information (RFI) was sent to 26
companies, both local and international.
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13 responses were received from companies within Bahrain and
four responses were received from international companies; a
total of 17 responses. |
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As a result of the RFI evaluation process, a shortlist of
eight vendors was selected.
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In October 1998 a Request for Proposal (RFP) was published
and was issued with the regulations of the Government tender
procedure. The closing date for responses to the RFP was November
1998. |
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Responses were received (one vendor did not respond) and opened
by the Project Committee at the Office of the Prime Minister. |
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The ORACLE solution was eliminated due to high cost. |
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The remaining vendors’ responses were evaluated and shortlist
of vendors with the highest overall rating was drawn up.
These were:-
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Company
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Product
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Al Moayyed Group (Unisys/GEAC)
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SmartStream
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International Turnkey Systems (ITS)
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HR-Access
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Software Consultancy Systems (SCS)
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Prophesy
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Datamas
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ORACLE
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Each company gave a scripted demonstration of its product
and site visits to companies in the Gulf area were made to see
the respective products in operation.
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After the Ministry of Finance and National Economy (MoFNE)
agreed that the Final Recommendation could be restricted to
two vendors, SCS was eliminated. |
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However, the Central Statistics Organisation (CSO) requested
that CSB prepare an Environment and Facilities Management report
outlining such issues as security and disaster recovery. |
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This report was completed in May 1999. With the result that
the additional requirements caused an increase in cost of both
of the proposed solutions. |
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The report was approved in July 1999 and a Final Recommendation
report was submitted to MoFNE justifying the Project Team’s
recommendation (HR-Access from ITS). |
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CSB then started negotiations with the two remaining vendors
to determine each vendor’s best price, inclusive of hardware. |
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As a result of these negotiations, and an accommodation with
CSO to share disaster recovery sites, the revised solution was
approved by MoFNE in December 1999. |
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The recommendation was then submitted to the Office of the
Prime Minister for final approval.
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Contract Negotiation,
Integration and Testing
The third phase of the Project is scheduled to start in April 2000
and to be completed in June 2001.
. It consists of the following steps:-
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Contract negotiation and technology acquisition. |
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Package Installation and Environment Set-Up. |
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Package Integration Design. |
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Package Business System Design. |
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Data Conversion Application Development. |
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Package Application Development. |
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System Testing |
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Implementation Planning |
Contract Negotiation and Technology Acquisition
In this step, finalised contracts will be drawn up with the selected
vendor and the hardware and software will be purchased.
It is recognised that separate contracts may
be required for:-
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Hardware and operating software procurement |
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Hardware and operating licensing and/or maintenance and support.
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Database management software licensing and support. |
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Application and utility software licensing. |
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Application and utility software maintenance. |
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Application and utility software user support.
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Package Installation and Environment Set-Up
In this step, the vendor will install the software on the
development system at MIS, CSB. At this time, any parameters that
are specifically required by the Government of Bahrain will be identified
and installed by the vendor and user profiles and initial application
security will be created. User training will also be undertaken
on the base system.
Package Integration Design
In this step, the business transactions will be identified
and the data models matched to the package.
Package Business System Design
In this step, the areas where the package does not meet our
requirements are identified. The Project Team will specify the changes
required and the vendor will do the customisation.
Package Integration Testing Design
In this step, the strategy and environment for testing the
package will be defined.
Data Conversion Application Development
In this step, the strategy for converting existing data for
use in the new system will be defined.
Package Application Development
In this step, the initial database will be set up and application
testing will be undertaken.
System Testing
In this step, system testing will be undertaken.
Implementation Planning
In this step, the implementation plan will be defined.
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