- PURPOSE:
This regulation describes the responsibilities of ministries and the Civil Service Bureau concerning the establishment of tours of duty and scheduling employees work.
- POLICY:
- Effective and efficient service to the public requires that employees be present for duty for the full time of their assigned tour of duty.
- Service to the public must be the first priority. In situations where ministries determine that service is to be provided outside normal duty hours, uncommon work schedules will be established so as to avoid payment of unnecessary costs.
- RESPONSIBILITIES:
- Ministries
- Insure that service is provided to meet the overall needs of the public.
- Schedule work in the most economical, efficient and effective method within a five day work week.
- Utilize alternate rest days when regular service of employees is required on Thursday or Friday.
- Utilize alternate daily work hours when service is required outside the regular tours.
- Coordinate with the Civil Service Bureau any uncommon or part time tour of duty before implementing.
- Publish work schedules.
- Civil Service Bureau
- Develop policy, systems and procedures for hours of work and tours of duty.
- Provide guidance to ministries in establishing appropriate work schedules.
- Coordinate proposed uncommon work schedules.
- TOURS OF DUTY:
Three normal tours of duty are authorized with a provision for uncommon tours that require CSB approval.
- REGULAR TOUR OF DUTY
- 5 day Work week
- 36 hours per week.
- 7:00 am to 2:15 pm Saturday to Tuesday.
- 7.00 am to 2.00 pm Wednesday
- SHIFT (ROTA) TOUR OF DUTY:
- 40 hour’s per week Five day work week
- 7 am to 3 pm; 3 pm to 11 pm; 11pm to 7 am
- EXTENDED TOUR OF DUTY
- Six day work schedule
- 42 hours per week
- 7 am to 2 pm
- Saturday to Thursday
- AN UNCOMMON TOUR OF DUTY is any tour other than normal tour of duty. It may for example be a tour of six days, or a tour of less than five days, or a Saturday through Thursday with hours other than 7 am to 2 pm. It may be established when necessary for efficient operation, better service to the public, or when cost of operation.
- PART TIME TOUR OF DUTY is any regular repetitive work schedule of less than 36 hours per week. It may be established when services on a regular continuous basis are required for less than full time. The employee is paid for actual hours worked.
- Ministries are authorized to establish by written order extended scheduled tours of duty of 40 or 11-2 hours after coordination with the Civil Service Bureau when such action is essential, to mission accomplishment and when other administrative action such as changes in authorized manpower staffing or temporary reassignment of employees is neither feasible nor desirable. This authority should he used sparingly and only when total hours are actually worked, Employees are placed on appropriate pay schedules.
- OFFICIAL HOLIDAYS:
- When an official Holiday falls on Friday, generally it will be celebrated on another day in lieu of Friday.
- When an official Holiday falls on Thursday, it will be celebrated on that day.
- NIGHT WORK (WOMEN):
Except For certain exceptions explained in Civil Service Regulation 301, Night Work (Women) , no female shall be employed to work in any public industrial undertaking or in any branch thereof between the hours of 8 pm and 7 am.
- POSTING OF WORK SCHEDULE:
For all tours of duty, except the regular Saturday through Wednesday tour, the supervisor will post copies of work schedules normally two weeks in advance including names of assigned employees and maintain a copy for review by auditor’s and payroll, representatives.
- MAKE READY AND CLEAN UP TIME:
Incidental duties that are directly connected with the performance of the job such as checking tools in and out, inspections, and similar tasks are considered part of the work requirements. When shift work overlaps, the shift will be arranged so that the time required for incidental duties will be part of the 8 hour day. When incidental duties cannot be made part of the regularly scheduled work period the extra time for which overtime is payable to eligible employees will, not exceed 30 minutes in a shift.
- MEAL PERIODS:
Meal periods of 30 minutes or more in addition to regular work hours during which the employee is entirely free of duties of his position is considered as non-duty time for which compensation is not paid. Where more than one 8 hour shift is in operation during a 24 hour period and an overlapping of shifts is not feasible to permit time for a meal, an on-the-job meal period not to exceed 20 minutes may be authorized and included in the regular tour of duty. Employees must spend their meal period at or near their work station and be ready to respond to work requirements.
- BREAK OR REST PERIOD:
It is not a right of employee to decide the time, place and duration of 15 minute rest periods. Time not used for this purpose cannot be accumulated, Criteria to be followed by management in determining the justification for granting rest periods are:
- Protection of employees health
- Removal of fatigue potential
- Increased quality and quantity of work that is possible to attribute to the rest period.
- STANDBY:
Certain types of work require employees to remain at their duty stations for long periods of time, a substantial part of which is standby time. Special duty tours may be arranged provided employees work hours do not exceed twelve hours a day.
- CALL-OUT DUTY:
Certain types of vital operations such as at a power station, airport or hospital require additional crews to be placed on call-out duty to respond to emergencies or an unexpected workload. Only essential personnel may be placed on call-out duty.
- DURATION OF HOLIDAY:
The full 24 hours in a calendar day are normally considered as the duration of a holiday, However, When an employee regular work day begins on a holiday and extends into the next calendar day, the entire shift is considered as a holiday to determine the employee’ s entitlement to holiday premium pay or time off for observance of the holiday. If an employee’s regularly scheduled tour of duty includes two shifts beginning on a holiday the first shift is considered as a holiday to determine holiday benefits.
