Authority
Minister of State for Cabinet Affairs Resolution NO. (6) for 1980 “Placement of Surplus Bahraini Employees”, dated 12 July, 1980.

Policy
Reassignment of Bahraini employees who become surplus due to workload decrease, reorganization, classification review or manpower study will be in accordance with a uniform and equitable system and will aim at ensuring full and effective usage of human resources. Such personnel will not be subject to separation if they will accept jobs commensurate with their current pay, skills and abilities in the same ministry or another ministry where there is shortage of manpower.

Responsibilities

1. Civil Service Bureau (CSB)
   1. Establishes manpower ceiling for each ministry.

   2. Assists ministries in determining the types of manpower needed based upon work requirements.

   3. Identifies positions that are rendered surplus by a manpower arid management study.

   4. Keeps a current record of surplus employees and coordinates the placement of employees between ministries.

   5. Assists ministries in developing/arranging training programs to prepare surplus employees for reassignment.

   6. Gives top priority to the placement of surplus employees, ahead of new recruitment for any position that can be filled from the surplus list.

2. Ministries
   1. Determine the work to be done to accomplish the functions assigned. Along with the Civil Service Bureau, establishes the number of jobs required and the tasks required of each job.

   2. Identify surplus employees to the CSB when changes occur in the workload, causing more employees to be assigned to a function than are necessary to do the work.

   3. Declare employees redundant by identifying them to the CSB when the number of assigned employees in a function exceeds the manpower ceiling.

   4. Make surplus employees available for reassignment to other ministries and accept qualified surplus employees from other ministries for assignment to vacant positions.

   5. Consider employees requests for exception to involuntary reassignment and make recommendations to CSB. it employee refuses reassignment after Ministry recommendation ion and CSB decision that reassignment in appropriate, a personnel action to terminate employee will be initiated.

3. Surplus Employee

   Accepts reassignment offer to another position in the same or another ministry when the change is without lose of pay.

Procedures

1. Each ministry will coordinate their needs for manpower with the Civil Service Bureau In accordance with their work plans and the budget process. Manpower surveys by the CSB assist in establishing specific requirements.

2. When it is determined that more employees are assigned to a ministry than are necessary to accomplish specific work, or the number of assigned employees exceeds the manpower ceiling, the CSB and the ministry will determine the types of positions to be reduced and the specific employees to be made surplus.

3. The administration and finance Office of the concerned ministry will prepare a list of employees who have been identified as surplus. The list will include name, job title, grade, pay, qualifications, education and training of the surplus employees. They will coordinate with other Directorates and Offices to determine the potential for placement with the ministry.

4. For employees who can be moved to another position, a Form 52 “Request for Personnel Action”, will be forwarded to the CSB for action.

5. If reassignment is not possible within the ministry for one or more of the surplus employees, the list with the remaining names will be forwarded to time CSB for consideration for vacancies in other ministries.

6. When the CSB locates a vacancy for which a surplus employee can be considered, coordination and referral of the employee will be made with the appropriate ministry.

7. Surplus employees will continue in full work status and pay until an appropriate assignment is located.

8. Surplus employees who turn down an offer of reassignment for bona fide reasons acceptable to the CSB. will be granted another opportunity for placement. If the reason is not acceptable to the CSB, the employee will be separated from service.

9. Surplus employees accepting re-assignment will be provided assistance in adjusting to their new position, including on-the-job orientation and any up-date training required.